Discover how to record Teams meeting effortlessly using the built-in feature or third-party software. Capture audio, video, or both, and easily access, edit, and troubleshoot your recordings for a seamless collaboration experience.

How to Record Teams Meeting

Using the Built-in Recording Feature

The built-in recording feature in Microsoft Teams allows you to easily record your meetings and save them for future reference. To use this feature, follow these steps:

Start a Teams meeting by scheduling it or joining an existing meeting.
During the meeting, click on the ellipsis (…) icon in the meeting controls at the bottom of the screen.
From the menu that appears, select “Start recording.”
A notification will be displayed to all participants indicating that the meeting is being recorded.
To stop the recording, click on the ellipsis (…) icon again and select “Stop recording.”
Once the meeting has ended, the recorded file will be saved in the “Recordings” tab of the meeting chat.

Using Third-Party Recording Software

If you require more advanced recording options or additional features, you can also use third-party recording software with Microsoft Teams. Here’s how you can do it:

Install and set up your preferred third-party recording software on your computer.
Start a Teams meeting as usual.
Open the third-party recording software and configure the settings according to your preferences.
Follow the software’s instructions to start recording.
Once the meeting is over, stop the recording using the software’s controls.
The recorded file will be saved in the location specified by the third-party software.

Recording Audio Only

In certain situations, you may only need to record the audio portion of a Teams meeting. This can be useful for capturing discussions, presentations, or interviews without the need for video. To record audio only, follow these steps:

Start a Teams meeting and join as a participant.
Click on the ellipsis (…) icon in the meeting controls and select “Start recording.”
During the recording, turn off your camera to focus on audio capture.
When the meeting ends, stop the recording by clicking on the ellipsis (…) icon and selecting “Stop recording.”
Access the recorded audio file in the “Recordings” tab of the meeting chat.

Recording Video Only

If you prefer to record only the video portion of a Teams meeting, you can do so by following these steps:

Start a Teams meeting and join as a participant.
Click on the ellipsis (…) icon in the meeting controls and select “Start recording.”
Ensure that your microphone is muted to avoid capturing audio.
Throughout the meeting, focus on video participation and content sharing.
When the meeting concludes, stop the recording by clicking on the ellipsis (…) icon and selecting “Stop recording.”
The video file will be saved in the “Recordings” tab of the meeting chat.

Recording Both Audio and Video

To capture both the audio and video of a Teams meeting, simply follow the steps outlined below:

Start a Teams meeting and join as a participant.
Click on the ellipsis (…) icon in the meeting controls and select “Start recording.”
Ensure that your camera and microphone are enabled for video and audio capture.
Participate in the meeting as usual, engaging in discussions and sharing content.
When the meeting ends, stop the recording by clicking on the ellipsis (…) icon and selecting “Stop recording.”
You can access the complete recording, including both audio and video, in the “Recordings” tab of the meeting chat.

Choosing the Recording Location

When recording a Teams meeting, you have the flexibility to choose where the recorded files will be saved. By default, Teams stores the recordings in the “Recordings” tab of the meeting chat. However, you can also select a different location on your computer or cloud storage service. To choose the recording location, follow these steps:

Start a Teams meeting and join as a participant.
Click on the ellipsis (…) icon in the meeting controls and select “Start recording.”
In the recording notification that appears, click on the “More options” button (three dots) next to the recording timer.
From the drop-down menu, select “Choose a different location.”
Browse to the desired folder or cloud storage location and confirm your selection.
The subsequent recordings will be saved in the chosen location until you change it again.

Setting up the Recording Options

Before starting a recording in Teams, you can customize various settings to enhance your recording experience. These options include controlling the video layout, enabling captions, and adjusting video resolution. To set up recording options, follow these steps:

Start a Teams meeting and join as a participant.
Click on the ellipsis (…) icon in the meeting controls and select “Start recording.”
In the recording notification, click on the “More options” button (three dots) next to the recording timer.
From the drop-down menu, select “Recording options.”
In the Recording options window, you can choose the desired video layout, enable or disable captions, and adjust video resolution.
Once you have configured the settings, click “Apply” to save the changes.
Start the recording by clicking on the “Start recording” button.
The subsequent recordings will adhere to the selected recording options.

Managing Recording Permissions

When recording a Teams meeting, it is essential to consider the privacy and permissions of the meeting participants. By default, only the meeting organizer and presenters can initiate a recording. However, you can grant recording permissions to specific participants if necessary. To manage recording permissions, follow these steps:

Start a Teams meeting and join as the meeting organizer or a presenter.
Click on the ellipsis (…) icon in the meeting controls and select “Meeting options.”
In the Meeting options window, navigate to the “Who can start a recording?” section.
Choose the desired option from the available settings: “Only me,” “People in my organization,” or “Everyone.”
If you select “People in my organization,” you can further refine the permissions by specifying individuals or groups.
Once you have configured the recording permissions, click “Apply” to save the changes.
Participants with the appropriate permissions will be able to start and stop recordings during the meeting.

Starting and Stopping the Recording

Initiating and ending a recording in Teams is a straightforward process. As the meeting organizer or presenter, follow these steps to start and stop a recording:

Start a Teams meeting and join as the meeting organizer or a presenter.
Once the meeting has begun, click on the ellipsis (…) icon in the meeting controls.
From the menu that appears, select “Start recording” to begin capturing the meeting.
A notification will be displayed to all participants indicating that the meeting is being recorded.
To stop the recording, click on the ellipsis (…) icon again and select “Stop recording.”
After the recording is stopped, it will be processed and saved in the “Recordings” tab of the meeting chat.

Accessing and Sharing the Recorded Meeting

After a Teams meeting has been recorded, you can easily access and share the recorded file with other participants or individuals who were unable to attend the live session. To access and share a recorded meeting, follow these steps:

Open the Teams application or web client and navigate to the desired team or chat where the meeting recording is located.
Click on the “Recordings” tab within the meeting chat to view all available recordings.
Locate the specific recording you want to access and click on it to open the recording details.
In the recording details, you can play the recording directly within Teams or download the file to your device.
To share the recorded meeting with others, click on the “Share” button and choose the desired sharing method, such as email, chat, or link sharing.
Follow the prompts to complete the sharing process, ensuring that the recipients have the necessary permissions to access the recording.

Editing the Recorded Meeting

Microsoft Teams does not provide built-in editing capabilities for recorded meetings. However, you can use external video editing software to make edits or enhancements to the recorded file. To edit a recorded meeting, follow these general steps:

Download the recorded meeting file from the “Recordings” tab of the meeting chat.
Open the downloaded file using a video editing software of your choice.
Use the editing software’s tools and features to trim, add captions, enhance audio, or make any other desired modifications.
Once you have finished editing the recording, save the changes and export the edited file.
The edited version of the recorded meeting can then be shared with others using appropriate file-sharing methods.

Troubleshooting Recording Issues

If you encounter any issues while recording a Teams meeting, here are a few troubleshooting steps you can take to resolve common problems:

Ensure that you have the necessary permissions to start a recording. If not, check with the meeting organizer or adjust the recording permissions as mentioned earlier.
Verify that you have sufficient storage space on your device or chosen recording location.
Make sure your internet connection is stable and capable of handling the recording process.
If using third-party recording software, ensure it is compatible with Teams and properly configured.
Restart the Teams application or restart your device to resolve any temporary software glitches.
If the issue persists, consult the Microsoft Teams support documentation or contact their support team for further assistance.

Remember, successful troubleshooting may depend on the specific nature of the issue you are facing.

Thomas

Thomas Bustamante is a passionate programmer and technology enthusiast. With seven years of experience in the field, Thomas has dedicated their career to exploring the ever-evolving world of coding and sharing valuable insights with fellow developers and coding enthusiasts.

How To Record Teams Meeting | Step-by-Step Guide